12.4 Close Procurements
Process Definition
Closing procurements involves the steps of contract completion. At the completion of each procurement agreement, the actions are documented and archived for future reference.
Figure 53. Project Management Body of Knowledge Figure 12-8. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 232. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.
Process Assessment
This process is basically administrative book keeping for the ending of a procurement. It involves the documentation of open claims, records updates, final results recording, and then archiving for future reference. During the course of a contract, the project manager must also verify that the contracted work is being completed to agree upon specifications. This confirmation is vital to the project’s overall delivery, and can take place through procurement audits, where the work is verified against contractual terms for quality, scope, time, and cost.
(Inputs) Procurement Documents
This is a discussion about the Project Managers role in procurement. As procurement documents are one of the inputs for closing procurements, this discussion is relevant as it talks about the project managers responsibility in the procurement process. Procurement documents also include contract awards and the statement of work. The example is a cross talk from PMGT 614 Planning, Directing, and Controlling Projects.
(Tools & Techniques) Records Management System
Records management systems allow the project manager to keep track of procurement and contact records. This example discusses those techniques and is from a group project in PGMT 612 Leading Projects
Across Cultural, Corporate, and International Boundaries, that was written by Jeremy Curbey, Khoi ChuChe, Corey Cowley, Reese
Darlington, and Domingo Tuckler.
(Outputs) Organizational Process Assets Updates
This examples is a deliverable acceptance document. It formalizes the acceptance of the seller-provided deliverables. This example is from a group project in PMGT 614 Planning, Directing, and Controlling
Projects, written by
Jeremy Curbey, Reese Darlington, Braylon Gurnell, Bret Kuhne, and Benjamin
Lundy.